completed bod notes 2026-10-21

docs/bod/2026/Fall/2026-10-21.md

@@ -1,51 +1,142 @@
 Board of Directors Meeting
 
 Attendance:
-- [ ] msonmez
-- [ ] rsang
-- [ ] elenah
-- [ ] sbwilliams
+- [x] msonmez
+- [x] rsang
+- [x] elenah
+- [x] sbwilliams
 
 - [ ] ericgu
 - [ ] joiew
-- [ ] lafer
-- [ ] erdaifuu
-- [ ] finwan
-- [ ] lukegon
+- [x] lafer
+- [x] erdaifuu
+- [x] finwan
+- [x] lukegon
 
-- [ ] racheyangg
-- [ ] rschuetz
-- [ ] lukepeters
-- [ ] vqbc
-- [ ] michaelzls
+- [x] racheyangg
+- [x] rschuetz
+- [x] lukepeters
+- [x] vqbc
+- [x] michaelzls
 
 Guests:
+- studentkrisk
+- angelawuuski
+- nidhiim
+- jerrywang
+- ethylene
 
-Quorum for this meeting is ${quorum}
+Quorum for this meeting is 7
 
-Meeting Started at ${start_time}
+Meeting Started at 18:15
 
 ## administrivia
-rsang: I got doxxed :D
-- we also need a date to meet with asuc senate
+- rsang: officially nominate studentkrisk and angelawuuski for BoD
+    - studentkrisk takes notes + rt tickets
+    - angelawuuski does art
+    - vote (studentkrisk): 10 yes / 1 abstain
+    - vote (angelawuuski): 12 yes / 0 abstain
+- rsang: we also need a date to meet with asuc senate
+    - general overview of what services we do
+    - very short meeting
 - need to meet with lauren for stripe portal for rso printing
+    - no timeline currently
 - sufmo still have not gotten back to me for cleaning soryr michealsls
+- sufmo doesn't like that we got a couch without telling them
+    - they are not obligated to bring it to the room
+- sbwilliams: 24/7 access for earl warren datacenter
+    - also need to grab the broken power supply
+- sbwilliams: need to figure out ip request situation; ticket not replied to yet
+- sbwilliams: we have some eecs group sponsoring us, but both we and the datacenter people don't know who; no documentation
+    - sponsering = pay for the billing of the datacenter
+    - likely less than $100 per month
+- sbwilliams: many reasons to move more servers to earl warren
+    - security; random undergrads have access
+    - administrative steps are not too bad, will do after BoD
+    - however, don't want nodes split across two different locations
 ## operations
 - electric stapler real!!!!!!!!
-- ppl rlly like it LMAO
+    - ppl rlly like it LMAO
+    - should buy more
+    - seemingly impossible to jam
+- rsang: drawing tablets arrived today
+    - need to figure out policy
+    - michaelzls: want to provide accessibility tools, e.g. foot pedals
+- elenah: we wanted to move cd drive to more visible location; potentially near scanner?
+    - michaelzls: alternatively, replace one of scanners with cd drive
+        - will create a bottleneck, as people use the scanners a lot
+        - however, not that many people use the drive, so potentially not an issue?
+    - sbwilliams: could put in opstaff pc to prevent theft and to make bottleneck less likely
+        - also much less visible
+    - this one doesn't have blu-ray support, potentially get another
+    - usb reader might be best so that we can use a newer pc / dual monitor one
+        - then, cable lock to prevent theft
+        - or have it on request + ask for ids
+        - want to make sure it can be used for many formats
+            - CD R/W, CDROM, BluRay R/W, DVD R/W, MDISK R/W
+    - will make a poster for visibility
+        - make art!
+- sbwilliams: should consolidate signage so that it's less noise
+    - much easier to figure out what to do for users
+    - rsang:
+        - take down poster behind desk and replace it with something else
+        - then, put a list of things you can borrow to replace
+- lost/found
+    - not allowed to have one
+    - need to have a bin to collect them
+    - at some point in the week, take them to the mlk help desk
+    - sbwilliams: would they send someone to pick it up? will ask
+    - sort of race condition, because people may only check in mlk lost/found or only check ocf
 ## internal
 - tech talk real????
-- We gambling at the arcade next weekend
+- We gambling at the arcade this weekend
+    - round1 arcade trip
 ## finance
 - new desk(s)????
+    - still waiting on the ikea
+    - wacom tablets here
 - so uh how budget doing lmao
+    - spent 9k so far
+    - jane street money deposited today; +25K in misc
+- need to buy toner collectoin unit, 5 drums for colour printers
+- elenah: high capacity tray set for paper
+    - need to confirm it is compatible with out printers, seemingly correct
+    - take stress off opstaff, don't have to refill paper as often, especially during finals
+    - colour printer: can continue adding 500 sheet trays and stack them, so easy to expand
+        - speaking of colour printer: currently not very visable
+        - potentially move it closer to center, where other printers are
+        - more visible signage would help
+        - could also turn off logjam, because it is farther away from the other ones and confuses people sometimes
+        - eventually will switch to all color/B+W combo printers, for simplicity and they are better quality
+            - want to be careful, because we use knockoff toner that may not be usable in other printers
+        - currently, colour is ~70% after two months
+    - would more than double the current capacity
+    - will look more into it
+- monitors
+    - michaelzls: will look more into
 ## decal
 - how this week go
+    - good lecture; about security
+    - good attendence
+    - reception better than networking lecture
+    - could have a guest lecturer from BERK1337?
+        - needs to be someone who we think would provide a benefit
+        - or have michaelzls
+    - next semester CPF form due very soon (two weeks)
+        - if you want to facilitate, talk to erdaifuu
+        - will @everyone for facilitators
 ## design
 - are cds real?
+    - design custom CD
+- tshirts: not real
+    - jingwen: will figure out the tshirts
 - how login screen go
+    - angelawuuski: basic design done
 ## rebuild
-- so uh abt that php exploit hahha.....
-Meeting Adjourned at ${end_time}
+- michaelzls:
+    - php updated
+    - certificates updated on death, desktops need to be flake updated
+- rschuetz: migrating berkeleytime tonight
+Meeting Adjourned at 18:35
 
-Notetaker: ${username}
+Notetaker: studentkrisk