Record 2026-10-14 board meeting minutes

docs/bod/2026/Fall/2026-10-14.md

@@ -1,45 +1,184 @@
 Board of Directors Meeting
 
 Attendance:
-- [ ] msonmez
-- [ ] rsang
-- [ ] elenah
-- [ ] sbwilliams
-
-- [ ] ericgu
-- [ ] joiew
-- [ ] lafer
+- [x] msonmez
+- [x] rsang
+- [x] elenah
+- [x] sbwilliams
+
+- [x] ericgu
+- [x] joiew
+- [x] lafer
 - [ ] erdaifuu
-- [ ] finwan
-- [ ] lukegon
+- [x] finwan
+- [x] lukegon
 
-- [ ] racheyangg
-- [ ] rschuetz
-- [ ] lukepeters
-- [ ] vqbc
-- [ ] michaelzls
+- [x] racheyangg
+- [x] rschuetz
+- [x] lukepeters
+- [x] vqbc
+- [x] michaelzls
 
 Guests:
+angelawuuski
+nidhiim
+amuamuamu
+patricklau
+
 
-Quorum for this meeting is ${quorum}
+Quorum for this meeting is 8
 
-Meeting Started at ${start_time}
+Meeting Started at 18:20
 
 ## administrivia
 - HKN requesting to book lab for Sunday, 11/8 12-3:30pm for EECS Day event for high school students
+    - lafer: works for opstaff
+    - Voting to approve this booking. 10 approve, 1 abstain. Motion passed
+- rsang: elenah, how easily can we request stripe portal from lauren?
+    - elenah: I imagine stripe will take a while, can push to get that done whenever
+    - rsang: can book meeting with lauren this week and will update you about stripe portal
+    - elenah: basic version of RSO printing should be fairly easily implementable
+- rsang: told SUFMO to come into the lab for cleaning ideally Thursday evenings or Sunday, TBD
+    - michaelzls: can this be regular? scope?
+    - mop floors, wipe down desks, peripherals, deep clean chairs with a steam cleaner (like last time)
+    - rsang: still haven't gotten back to me about toner/e-waste
+    - cleaners > e-wasters
+    - rsang: lukepeters: can you go to home depot or staples for e-waste...
+        - lukepeters: sure probably
+        - car
+        - one car full
+        - 12 boxes, etc.
+        - there are no foxes in the boxes
+    - rschuetz: or bike to staples? hmm....
+        nvm it's six bike rides
+    - lukepeters: remind me about it please
+- michaelzls: btw also need to order the approved GPUs
+    - rsang: just do the thing but ideally instantcard
+    - rschuetz: can handle the GPUs. Will submit reimbursements in a timely manner.
+    - the more we wait the more $$$ it costs :(
+    - finwan: unfortunate reality
+
 
 ## operations
+- lafer: elena was saying the ELECTRIC STAPLER will arrive soon
+    - finwan: field trip after bod to pick up ELECTRIC STAPLER
+    - elenah: *is disappointed to miss the ELECTRIC STAPLER*
+- everything else is good, other than the staplers
+- a lot of people have the issue with the Duo bypass codes
+    - rsang: unfortunately campus IT issue
+    - lukepeters: maybe because people have passkeys in iCloud or similar and no other method
+    - elenah: I could only set up a passkey if I also set up an app
+        - now I only have a security key. But I recall that I had to get the app initially
+        - lukepeters: I was able to set up solely a security key
+        - elenah: weirdly happens in waves
+        - seems unlikely this is an IP blocking issue since it affects multiple PCs at a time
+        - rschuetz: iCloud Firefox extension: maybe?
+        - elenah: message is like "contact your IT admin to get a code"
+        - michaelzls: I use bitwarden... seems to work on most computers
+        - elenah: michaelzls and I have used bitwarden passkeys on lab PCs many times and they work great
+        - elenah: maybe we should contact IT if this is a Duo side issue?
+            - lukepeters: next time, try getting an IT admin code from https://bpr.calnet.berkeley.edu/account-manager/
+        - michaelzls: I log into berkeley Duo regularly with a physical security key
+            - elenah: 99% of people are fine without a key on their own devices, they usually use the app on their phone
+            - this is a slightly uncommon issue, but with different people
+            - lukepeters: I suspect it's correlated with what types of devices they have enrolled in Duo
+            - elenah: TOTP from the duo app does NOT work for these people
+                - rschuetz: HOTP, not TOTP, but it relies on the number of times you generate a code
+                - elenah: pretty sure DUo is timed
+                - lukepeters: also pretty sure it's timed, but it's proprietary to their app
+        - rsang, lukepeters: we'll try to notice these things and report them at next opstaff meeting
+        - vqbc: anyone else with access to a car
+            - michaelzls: yes but far away
+        - rsang: we'll just try to get rid of fifteen toners...
+
 
 ## internal
 
+    - joiew: we decided to first talk with finance about Round1 allocation: $12/person. Sunday, October 25, before Halloween
+        - accounting for transportation, Round1 cards, etc
+        - michaelzls: what is a Round1 card?
+            - joiew, ericgu, lukepeters, rsang: a smartcard that lets you pay with preloaded money
+            - angelawuuski: isn't the minimum $20? or $10?
+            - ericgu: let's double check, and see how many people already have cards
+        - how do we deal with invitations?
+            - rsang: sadly cannot give $10 to everyone in the OCF (the largest student group on campus)
+            - finwan, joiew: cap and give excess funds outside of bod
+            - rsang: no cap, just bod
+                - ericgu: we should probably not pay a subsidy of 20 per person if it is that high
+            - *there is discussion of a giant ocf master card and marginal rates*
+    - joiew: awesome. epic. is hack day unreal because everyone is sick
+        - TIO (intermission orchestra) concert this weekend, pull up. 8pm. First Congregational Church, Berkeley
+    - joiew, ericgu: six people for tech talks! working on scheduling
+        - yk how we're trying to space out socials and hack day? also space out tech talks?
+        - rsang: likely unnecessary because audience is not going to be too influenced
+
 ## finance
+- finwan: toner likely arrived on Monday. (yes)
+    - paper, battery, ELECTRIC STAPLER
+    - monitors. I mean, tablets. Wacom Intuos S is $40
+    - michaelzls: support Intuos
+        lukepeters: agree
+    - get the Intuos medium/small, not the pro
+        - jingwenyang: yeah don't get the cheap brands
+        - ok with small wacoms, maybe also get a medium knockoff tablet since wacom will be prohibitively expensive
+    - michaelzls: refurbished medium or large wacom?
+        - rschuetz, rsang: just replace pen nibs
+    - finwan: Plan is to get 2 small, 1 medium
+- michaelzls, finwan, lukepeters, rsang: MONITORS. I, michael, decided on specs. IPS for anti burnin, >= 120 Hz, ideally DCIP3, 1440p. Minimum
+    - dell monitors seem fine. if you want 4K it gets expensive
+    - finwan: last time 4K was $850.
+        - steep
+    - michaelzls; I tihnk there are better 4k monitors available
+    - elenah: issue with scaling on current 1080p monitors
+    - rsang: 1440p is... fine.
+    - michaelzls: 4k is nice but would really want 1440p
+        figure out budget, I have contenders;
+    - lukepeters: I have a contender that I just told michael abt.
+        - (basically they just quoted me)
+        - okay michael did also have an option: Dell S2725QS. Main problem is it's sRGB. $279
+        - BUT. lukepeters: I have something else.
+            - colour accuracy, hmmm.
+            (colour monkey is pending)
+            - lukepeters; not blocking purchases. can calibrate later
+            lukepeters: my option is ASUS XG27UCS. 399. Basically it's michael's option but it's DCIP3 :p
+            - elenah: still not sure about need for 4K
+                - michaelzls: most of our 4k monitors are compromised in some way (refresh rate, etc)
+                - be cool to find something better
+                - yes we can find something better
+                - pushed to next week
+- rschuetz: graphics card allocation last spring was 9 cards at $799 each. Can we allocate $850 per card as breathing room given inflation?
+    - Radeon Rx9070xt
+    - rsang: how many
+    - rschuetz: 9 cards?
+        - finwan: we already have 6 out of 9. so just 3 more.
+    - Voting for 3 cards, total $2550 + tax. 14 approve this measure. 1 abstain, 0 oppose. Motion passed.
+
 
 ## decal
+- lukegon: decal went well yesterday with 24 students attending. Most labs are graded and I tihnk carl/erdaifuu is getting IPv4 on VMs for github support. Seems to be going smoothly!
+- rsang: voting item for next semester?
+    - lukegon: uncapping enrollment and offering virtual curricula. still need to hash out plans with carl.
+    - rsang: in past, people have just chat all lecture when grading was lenient
+    - lukegon: people seem very focused this semester. I think we can manage
+        - rsang: sounds good. just need to get logistics sorted. We have a webcam/recorder dating from COVID.
 
 ## design
+- jingwenyang: TOUHOU club is real
+    - ask jingwen for discord invite
+    - check #off-topic
+- angelawuuski: want to redraw login screen
+    - andi's concept: waddles as a bridge troll
+    - michaelzls: we should also incorporate the text fields into the design
+    - vqbc: to clarify this is for keycloak SSO
+    - rsang: go ham, post drafts in discord
 
 ## rebuild
+- michaelzls: GitHub project board. ocf.io/gh/ocf/issues. Go ham or add stuff when you have ideas
+- rsang: any other rebuild comments? no? ending meeting
+    - people need to go
+- michaelzls: (stalling) I mean there's nothing bod-worthy.
+- Thanks michaelzls elenah sbwilliams
 
-Meeting Adjourned at ${end_time}
+Meeting Adjourned at 19:14
 
-Notetaker: ${username}
+Notetaker: lukepeters